PowerPoint

Tips =Making //Microsoft PowerPoint// Accessible=

Common accessibility problems in PowerPoint presentations:
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 * Graphics, figures, logos, and flow-charts are not accessible for many people using assistive technologies. This does not mean do not use graphics at all, it only means that you document the images or you add notes about the image in the notes section.
 * The text is not available for screen reader users if the information is not structured within auto layouts provided by PowerPoint program. Insert text using the PowerPoint auto-layouts or add all text that you have using the text field ALSO in the notes field.
 * Poor contrast between background and text makes the information difficult to read on the screen. But no colors or specific contrast make it more difficult for listeners to pay attention.
 * Multimedia (i.e. streaming video) could present a real challenge for deaf people and for people with visual impairments.
 * Too much or small text can pose problems for those with print disabilities. When presenting to a group consider the size of the print versus the size of the room and whether someone farther than the second row could see the font. If possible, view your slides on the screen you'll be using for your presentation. Make sure they are readable from the back row seats. Text and graphics should be large enough to read, but not so large as to appear "loud." As a reference consider no font smaller than 24 point but some “experts” recommend no font smaller than 30 point.

Tips
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 * Simplify and limit the number of words on each screen. Use key phrases and include only essential information. I read that Steve Jobs uses a picture or just a picture with a couple of words in extremely large font. It turns out that Steve wants the audience to listen to him tell the story, rather than read the slides. Then to make them accessible to someone who needs to view them later, you can add all that text on the notes page.
 * Lack of images can make it harder for the audience to maintain attention or retain the information. Use good quality images that reinforce and complement your message. Ensure that your images maintain their impact and resolution when projected on a larger screen.
 * Use contrasting colors for text and background. Dark text on a light background is best. Patterned backgrounds can reduce readability of text.

Adapted From: [|Failure is not an option] www.cew.wisc.edu/accessibility/tutorials/pptscratch.htm (top)

[|WebAim: PowerPoint Accessibility] Concepts and tutorial on how to post an accessible PowerPoint show. www.webaim.org/techniques/powerpoint/

[|Creating Accessible PowerPoint] Wisconsin's Accessibility Group tutorial on creating accessible PowerPoint files. www.cew.wisc.edu/accessibility/tutorials/pptmain.htm

[|Creating Accessible PowerPoint] Essential guide for creating accessible PowerPoint www.techdis.ac.uk/resources/sites/accessibilityessentials3/index.html

[|Microsoft Accessibility] Features in PowerPoint for Accessibility office.microsoft.com/en-us/powerpoint/HP051921961033.aspx

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